UWF Perks

The University of West Florida provides employees the opportunity to participate in a variety of benefit programs. Our goal is to provide employees with a robust selection of benefits to meet their personal needs in dealing with work/life balance issues.

Sign Entrance to UWF
UWF Entrance

UWF has established a work-life task force to review work-life policies, benefits, and programs. The members focus on Flexible Work Options (tenure clock extension policy; modified duties policy; family/parental leave policy), and Education and Awareness (support programs for faculty during family transitions; formal policy review and development).

The work-life task force recognizes the varied responsibilities of work and personal life for UWF’s faculty and staff. Research and common experience suggest that work and personal life may conflict with one another, but may also provide synergistic opportunities. A harmonious relationship between work and life promotes individual and organizational well-being. The purpose of the work-life task force is to evaluate and advocate for policies, practices, and services that facilitate an enriching work-life relationship.

Part of the work-life task force's mission is make UWF employees aware of the programs, services, and discounts available to all employees of the university. The information contained herein aims to encapsulate all of the work-life programs made available to staff. Please let us know if there is something new or missing and we will update as appropriate.

Educational Opportunities

The University of West Florida offers many different educational opportunities for employees. Please visit the links below to explore your options.

Employee Assistance Program

The University of West Florida has contracted with Aetna Resources for Living to provide an Employee Assistance Program for employees and their family members. The Employee Assistance Program helps employees resolve personal and work problems through professional assistance. Employees may contact Aetna directly by calling their toll-free number 800-272-7252. All services and calls are strictly confidential between the employee and Aetna. Some of the services covered under the Employee Assistance Program are:

  • Marital
  • Financial
  • Alcohol
  • Drugs
  • Family
  • Vocational
  • Work Related Stress
  • Legal Referral
  • Weight/Weight Loss
  • Physical/Medical
  • Dependent Care
  • Elder Care
  • Emotional/Psychological

Aetna Resources for Living provides a web site for employees that outlines services that are available, as well as informative articles and information. The code for university employees and family members is UWF (must be in all capital letters). Brochures are also available through the Human Resources department.

Aetna Employee Assistance Program Feedback

The Aetna Employee Assistance Program (EAP) is available for Faculty and University Work Force employees and their immediate family members. This program is absolutely confidential and there is no cost to you or your family members for this benefit.  

As part of our effort of continuous improvement, we welcome your feedback and suggestions. If you would like to provide feedback on this important employee benefit, please contact Jamie Sprague in Human Resources at 850-474-2156 or jsprague@uwf.edu.

Aetna Resources

Aetna Mobile App

UWF Holidays

The University recognizes paid holidays as listed below. If a holiday falls on a Sunday, it will be observed on the following Monday. If it falls on a Saturday, it is observed on the preceding Friday.

UWF Holidays
2020 Holidays 
New Year's Day Wednesday, January 1, 2020
Martin Luther King Day Monday, January 20, 2020
Memorial Day Monday, May 25, 2020
Independence Day (Observed) Friday, July 3, 2020
Declared Holiday Monday, July 6, 2020
Labor Day Monday, September 7, 2020
Veterans Day Wednesday, November 11, 2020
Thanksgiving Day Thursday, November 26, 2020
Day After Thanksgiving Friday, November 27, 2020
Winter Holidays

Thursday, December 24, 2020 through Friday, January 1, 2021


Recreation and Wellness

The Office of Recreation provides a wide variety of recreational activities designed with the University community in mind. The program has six basic areas: Informal Recreation, Aquatics, Fitness/Wellness, Intramural Sports, Outdoor Adventure, and Sport Clubs. For more information, please visit the Office of Recreation, Building 72, Room 269,or call 850-474-2586,or Customer Service at 850-474-2580.

Vacation and Travel Information

The following is a list of the travel and vacation resources available to UWF employees. Offers made by other organizations may change or be removed at anytime without notification to UWF. If you discover that an offer has been discontinued, please email Adrian Rowley and we will do our best to resolve the matter. UWF is unable to endorse or guarantee any discounts or offers.

Walt Disney World - Experience the magic for less. Visit the Disney website to take advantage of savings available to Florida residents. On occasion, tickets may be offered through the Commons Information Desk in Building 22. These are independent from the Florida resident discount and any discount that may be received by being a UWF employee.

Georgia Aquarium The Georgia Aquarium Welcomes The University of West Florida

AAA Group Membership - The University of West Florida now has a Group Membership account with AAA. Effective immediately UWF faculty and staff can obtain a new AAA membership at a reduced rate. Membership can be used towards discounts on many items from movie tickets, trips, hotels, shopping, restaurants, and more. To sign up, please speak with a AAA staff member by calling 850-936-1755. If you have questions, please call Adrian Rowley at 850-474-2604.

Car Rental: Enterprise/National - For personal use, reservations may be made online at the State of Florida Travelers site. Employees would choose “Leisure” if no portion of travel is for business reasons. Alternately, the employee may call 877-690-0064. The contract number for leisure use is 55R5270. Personal one way rentals (not picking up and returning the vehicle to the same location) do not qualify for the State of Florida corporate rate, unless the car is being picked up and returned within the State of Florida. Rentals for personal use are NOT exempt from Florida Sales Tax. The employee will be responsible for taxes, surcharges, liability protection and damage waiver. Employees may join the Emerald Club, which is designed to make your car rental experience faster and more convenient. You can enjoy special privileges reserved for frequent renters every time you rent. There is no additional charge. To join, visit the Emerald Club website. For further reference information, visit the Procurement and Contracts Vehicle Rental Contract Summary page

Argonaut Savings (Discounts)

The following is a list of the discounts on programs and services afforded UWF employees. If there is a discount that you are aware of that does not appear below, please email Adrian Rowley and we will do our best to keep the list as up-to-date as possible. If you become aware of new discounts, please email them to us and we will look into adding them to our list.

Did you know?...
  • That at UWF, employees can enjoy a free membership to the HLS facility (exercise equipment, variety of workout classes) as well as access the Aquatic Center (Olympic-sized pool, hot tub, dry sauna) for a low rate?  
  • That UWF employees are able to rent canoes and kayaks from the HLS Facility Customer Service Desk for free with their Nautilus Card? 
  • That UWF employees are eligible for discounted rates on cell phone plans through cell phone carrier companies, such as AT&T?
  • That UWF Faculty, Staff, and Students receive a 22% discount  at Ashley Furniture when showing their ID card?
PIE Suggestion Program

Employee Suggestions

The Program of Incentive for Efficiency (PIE) was established as a way to gather suggestions that save money or create new revenue for the university. Employees may be rewarded up to $25,000 for adopted suggestions depending on the benefit to the university.

Several employees have suggested ideas and have received cash awards. PIE also rewards the employees who implement the suggestion; everyone who is involved in making the suggestion a success, shares in the rewards.

Forms and Instructions

You may also review the PIE charter and committee membership.

Lactation Room Available in the John C. Pace Library

In an effort to support nursing mothers, UWF now offers an area for individuals needing a private place to express breast milk. The room is located on the third floor of the John C. Pace Library on the main UWF campus and is open to faculty, staff, students, and visitors. In order to use the space, one may check out the key using a Nautilus card at the Circulation Desk during the Library’s regular operating hours.

Anyone who wishes to verify whether the room is available or already in use prior to traveling to the Library may call ahead to the Circulation Desk at 850-474-2414. Though the key may be checked out for up to two hours, patrons are asked to return it when they have finished using the lactation room so that others may access this space.